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Hi 👋🏾

our office is looking for an assistant! here's what he / she will do

  • oversee heavy calendar management and scheduling including conference calls, travel arrangements/trip itineraries, vacation time, etc., for founder & CEO. 
  • organize daily workflow and proactively keep CEO on schedule with short and long-term projects. 
  • review schedule daily and ensure CEO is aware of any materials needed to prepare for upcoming meetings. support with the preparation of these materials as necessary. 
  • act as point of contact as it relates to following up on questions. 
  • coordinate with publicists, agents, managers, executive producers, and writers on behalf of the CEO. 
  • run budget for executive office, logging all expenses and reimbursements. 
  • update calendar on a daily, weekly, and monthly basis. 
  • provide backup administrative support as needed - we are a small team with many “all hands on deck” moments.  
  • draft emails, keep organized files, and other general administrative duties. 
  • coordinate and filter requests with PR & marketing. 
  • run work and personal errands as needed. 
  • oversee event production
  • project management & reporting 

REQUIREMENTS 

  • 2+ years of assistant level experience working in a fast-paced professional office environment. 
  • experience working for a high profile business or individual. 
  • (not mandatory, but favourable) some experience in media or entertainment. 
  • proficiency with all Apple & Mac devices / softwares, e-mail, Keynote, Google Calendar, Adobe Photoshop / InDesign, and know your way around a spreadsheet. 
  • the confidence and ability to “manage up”, sometimes being a nag to get things done. 
  • must be located in pretoria 

IMPORTANT: Excellent written & verbal communication skills 

location: centurion, pretoria, south africa

if this is you - please forward your CV + best selfie to rabia@swiitchbeauty.com