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Hi ūüĎčūüŹĺ

 

Administrative Assistant 

  • Responding to customer service queries throughout multiple platforms such as e-mail, social, telephonic & messenger platforms¬†
  • Overseeing the logistical operations & completing the necessary admin tasks relating to them

Executive Assistant 

  • oversee heavy calendar management and scheduling including conference calls, travel arrangements/trip itineraries, vacation time, etc., for founder & CEO.¬†
  • organize daily workflow and proactively keep CEO on schedule with short and long-term projects.¬†
  • review schedule daily and ensure CEO is aware of any materials needed to prepare for upcoming meetings. support with the preparation of these materials as necessary.¬†
  • act as point of contact as it relates to following up on questions.¬†
  • coordinate with publicists, agents, managers, executive producers, and writers on behalf of the CEO.¬†
  • run budget for executive office, logging all expenses and reimbursements.¬†
  • update calendar on a daily, weekly, and monthly basis.¬†
  • provide backup administrative support as needed - we are a small team with many ‚Äúall hands on deck‚ÄĚ moments. ¬†
  • draft emails, keep organized files, and other general administrative duties.¬†
  • coordinate and filter requests with PR & marketing.¬†
  • run work and personal errands as needed.¬†
  • oversee event production
  • project management & reporting¬†

REQUIREMENTS 

  • 2+ years of¬†assistant level experience working in a fast-paced professional office environment.¬†
  • experience working for a high profile business or individual.¬†
  • (not mandatory, but favourable) some experience in media or entertainment.¬†
  • proficiency with all Apple & Mac devices / softwares, e-mail, Keynote, Google Calendar, Adobe Photoshop / InDesign, and know your way around a spreadsheet.¬†
  • the confidence and ability to ‚Äúmanage up‚ÄĚ, sometimes being a nag to get things done.¬†
  • must be located in pretoria¬†

IMPORTANT: Excellent written & verbal communication skills 

location: centurion, pretoria, south africa

if this is you - please forward your CV + best selfie to rabia@swiitchbeauty.com