careers
Hi we're looking for: 👋🏾
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Administrative AssistantÂ
- Responding to customer service queries throughout multiple platforms such as e-mail, social, telephonic & messenger platformsÂ
- Overseeing the logistical operations & completing the necessary admin tasks relating to them
Executive AssistantÂ
- oversee heavy calendar management and scheduling including conference calls, travel arrangements/trip itineraries, vacation time, etc., for founder & CEO.Â
- organize daily workflow and proactively keep CEO on schedule with short and long-term projects.Â
- review schedule daily and ensure CEO is aware of any materials needed to prepare for upcoming meetings. support with the preparation of these materials as necessary.Â
- act as point of contact as it relates to following up on questions.Â
- coordinate with publicists, agents, managers, executive producers, and writers on behalf of the CEO.Â
- run budget for executive office, logging all expenses and reimbursements.Â
- update calendar on a daily, weekly, and monthly basis.Â
- provide backup administrative support as needed - we are a small team with many “all hands on deck” moments. Â
- draft emails, keep organized files, and other general administrative duties.Â
- coordinate and filter requests with PR & marketing.Â
- run work and personal errands as needed.Â
- oversee event production
- project management & reportingÂ
REQUIREMENTSÂ
- 2+ years of assistant level experience working in a fast-paced professional office environment.Â
- experience working for a high profile business or individual.Â
- (not mandatory, but favourable) some experience in media or entertainment.Â
- proficiency with all Apple & Mac devices / softwares, e-mail, Keynote, Google Calendar, Adobe Photoshop / InDesign, and know your way around a spreadsheet.Â
- the confidence and ability to “manage up”, sometimes being a nag to get things done.Â
- must be located in pretoriaÂ
IMPORTANT: Excellent written & verbal communication skillsÂ
location: centurion, pretoria, south africa
if this is you - please forward your CV + best selfie to rabia@swiitchbeauty.com
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